Schedules
Schedules allow you to centrally manage when tasks must be completed or reports sent.
Through the Schedules settings menu, you can create the required number of named schedules.
The schedule can be attached to the following items: task description, report, access right, purpose.
The same schedule can be used to schedule several different things. When you change the validity periods of a schedule, the timings of all activities associated with it change.
Schedules should be named individually and in such a way that the validity periods of the schedule can be deduced from the name itself.
In addition to the name of the schedule, you can see in the list how many execution points each schedule creates scheduled tasks.
Creating and editing a schedule
Create a new schedule by clicking the New Schedule button in the upper right corner.
To edit an existing schedule, click its name in the list.
Schedule name
The schedule must be given a name. The name should indicate the period of validity of the schedule or the purpose of use.
Schedule repeating interval
The validity of the schedule can be selected as recurring
Daily
Weekly
Monthly
Annually
Repeating Interval Daily
The schedule is valid every day between the set start and end times.
Start time
Set the hour and minute of the start time by choosing from the drop-down menus.
End time
Set the hour and minute of the end time by choosing from the drop-down menus.
The end time is irrelevant when scheduling the tasks and sending reports.
Repeating Interval Weekly
The schedule is valid on selected days of the week between the set start and end times.
Schedule repeating interval
Mark the days of the week on which the schedule must be active between the start and end times. The selected days of the week are highlighted.
Start time
Set the hour and minute of the start time by choosing from the drop-down menus.
End time
Set the hour and minute of the end time by choosing from the drop-down menus.
The end time is irrelevant when scheduling the tasks and sending reports.
Repeating Interval Monthly
The schedule is valid between the start and end times set on the selected day of each month.
Day of the month
Choose from the list which day of the month the schedule is active between the start and end times.
If you choose a day between the 29th and 31st, the schedule is not valid at all in months with fewer days.
Start time
Set the hour and minute of the start time by choosing from the drop-down menus.
End time
Set the hour and minute of the end time by choosing from the drop-down menus.
The end time is irrelevant when scheduling the tasks and sending reports.
Repeating Interval Annually
The schedule is valid between the start and end times set on the selected day of each selected months.
Month
Choose from the list which months of the year the schedule is active between the start and end times. The selected months of the year are highlighted.
Day of the month
Choose from the list which day of the month the schedule is active between the start and end times.
If you choose a day between the 29th and 31st, the schedule is not valid at all in months with fewer days.
Start time
Set the hour and minute of the start time by choosing from the drop-down menus.
End time
Set the hour and minute of the end time by choosing from the drop-down menus.
The end time is irrelevant when scheduling the tasks and sending reports.
Example
The above schedule is valid every year on 3.2., 3.3. and 3.10. from 7:00 onwards. The end time is defined e.g. in the task description, so it is left blank here.
Start date and end date
You can set a start date and an end date for the entire schedule. In this case, the other timings described above in the schedule are only valid between the set start and end dates.
Deleting Schedule
The schedule can be deleted by going to the schedule to be deleted and selecting Delete from the bottom of the page. After that, select Yes, delete schedule in the pop-up window.
If you don't want to delete the schedule, select Cancel, keep schedule.
Usage rights
Administartor can edit, create new and delete schedules. Others can only view the data.